Stock slips away, a carton at a time
A wrong count here, a missed entry there. By the time the numbers look off, the money is already gone.
Stop losing money.
Stock Keeper 360 is inventory, billing and accounting software for Indian distributors, wholesalers and retailers. Buy by the litre, sell by the 100 ml, and it still knows exactly what’s in stock, who changed what and who owes you.
- Track stock better than ever.
- Every action traced to a user.
- Onboard your whole team.
- Reports like never before.
Free onboarding
Private cloud
Nothing to install
Book a free demo
20 minutes, on data like yours. We’ll call or WhatsApp you within one working day.
You’re booked in.
We’ll reach out within one working day to fix a time that suits you. Want it sooner? Send us a quick WhatsApp.
Confirm on WhatsAppWhere trading businesses quietly lose money
It’s rarely one big loss. It’s four small gaps that nobody can see, adding up every month.
Nobody can trace where it went
When stock doesn’t match, there’s no record of what came in, what went out, or on which bill.
Nobody knows who changed what
An entry gets edited, stock stops matching, and there’s no way to tell who did it or when.
Software that won’t bend
Most tools stop at printing bills, and you end up changing how you work to suit them.
Stock Keeper 360 was built to close all four.
Stock Keeper 360 Priya · SalesSales this month
₹18.4L▲ 12% vs MayOutstanding dues
₹2.02L9 clients overdueNeeds re-stock
14 itemsAt zero or belowSales · Jan to Jun 2026 Live
| Voucher | Party | Amount | By |
|---|---|---|---|
| Sales Est. #1042 | Sharma Trading Co. | ₹84,500 | Priya |
| Receipt #318 | Gupta Stores | ₹50,000 | Amit |
| Purchase #221 | Hindustan Distributors | ₹1,12,000 | Ravi |
Now picture your whole business on one screen.
This is the first thing you see when you log in. Before the first customer calls, you already know where you stand.
1
Sales at a glance
Month-wise sales and every new entry the moment it’s made.
2
Money owed, in red
Outstanding dues and overdue clients, without opening a single ledger.
3
Stock trouble, flagged
Items at zero or below show up before a customer asks for them.
Four gaps, four fixes
Here’s how Stock Keeper 360 closes each gap you just read about.
Catch stock leaks early.
Stock loss rarely happens all at once. It’s a missing carton here and a wrong count there. Stock Keeper 360 updates stock with every entry, keeps documents in the right order and flags anything that looks off.
- Buy in one unit, sell in another: 1 litre in, 100 ml out, and stock converts on its own
- A Re-Stock flag the moment an item hits zero or goes negative
- Purchase, goods received and invoice follow each other, so nothing skips a step
- Compare what the system says with what’s on the shelf
- Every entry is checked and confirmed before it saves
Stock Items14 need re-stock
| Product | HSN | Stock | Price |
|---|---|---|---|
| Tata Salt 1kg | 25010 | 420 | ₹28 |
| Aashirvaad Atta 5kg | 11010 | Re-Stock −15 | ₹260 |
| Fortune Oil 1L | 15119 | Re-Stock 0 | ₹140 |
| Colgate 100g | 33061 | 910 | ₹52 |
| Parle-G 800g | 19053 | Re-Stock −8 | ₹90 |
Trace every item, step by step.
Every time stock moves in or out, it’s logged with the document and the person behind it. Take the Fortune Oil report here: 200 bottles in, two sales out, and 5 more gone on 15 June. You don’t have to guess, because the ledger shows it was an adjustment by Amit.
- A stock ledger for each product: In, Out and running Balance
- Filter by item, date, document or user
- Every line links back to its voucher
- Print it for audits and stock counts
Fortune Oil 1L1 to 30 Jun
| Date | Voucher | Out | In | Bal. | By |
|---|---|---|---|---|---|
| 02 Jun | GRN #88 | – | 200 | 200 | Ravi |
| 06 Jun | Sale #1012 | 60 | – | 140 | Priya |
| 11 Jun | Sale #1031 | 75 | – | 65 | Priya |
| 15 Jun | Adjust #07 | 5 | – | 60 | Amit |
Know who did what, and when.
Your whole team works in the same system, each with their own login. Every estimate, receipt, payment and edit carries the person’s name and the time, so there’s nothing to argue about later.
- Separate logins for sales, accounts and purchase staff
- An activity trail on every transaction
- Several people can work at the same time
- Full history across stock, purchase and sales
Activity logToday
- Priya · Sales created Sales Estimate #1042
11:24 AM - Amit · Accounts edited Receipt #318
10:02 AM - Ravi · Purchase added GRN #88
Yesterday, 4:40 PM
And it works the way you already work.
The last gap was software that won’t bend. Here, your document types, fields, approval steps and reports are set up around your process, so your team doesn’t have to relearn how to run the business.
1IndentRaise a request
2Purchase orderSend to the vendor
3GRNGoods received
4StockUpdated live
5InvoiceBill the client
Your everyday work runs here too
Billing, purchases and payments live in the same system as your stock, so the two never drift apart.
Billing and estimates
Multi-line bills with live stock on every line, discounts, freight and one-click printing.
Purchase quotes
Raise vendor quotes with reference numbers, line items and totals in a few taps.
Products, units and HSN
A product master with HSN codes, live stock, a minimum level and unit conversions (litres to ml, cartons to pieces) for each item.
Clients and vendors
Due-payment lists and a ledger for every party, with the balance always up to date.
Receipts and payments
Record money in and out against any party, with payment mode and notes.
Live dashboard
Sales, dues and recent activity the moment you log in, updated as your team works.
“Can’t I just use Excel or a basic billing app?”
You can. Here’s what you give up.
| What you need | Excel | Basic billing app | Stock Keeper 360 |
|---|---|---|---|
| Live stock levels | Manual | Partly | Yes |
| Re-stock flags | No | Rarely | Yes |
| Stock ledger (In, Out, Balance) | No | No | Yes |
| Who changed what, and when | No | Limited | Yes |
| Several staff at once | Risky | Sometimes | Yes |
| Documents in the right order | No | No | Yes |
| Dues and party ledgers | Manual | Basic | Yes |
| Set up around your workflow | Anything goes | Rigid | Yes |
| Safe if a laptop is lost | No | Maybe | Private cloud |
Less leakage. Less time. Take control.
Here’s what that adds up to once your team is live.
0%Stock discrepancies
10–12 HrsSaved for more useful work
100%Of actions traced to a user
10 DaysTo get your team live
The results we set up every business to reach.
Made for businesses that move physical stock
If you buy, store and sell goods, and more than one person touches the stock, it’s built for you.
Distributors
Hundreds of products and dozens of retailers. Keep stock, dues and billing under one roof.
Wholesalers
High volumes and fast movement. Every carton in and out, traced to a document and a person.
Retailers and traders
Bill quickly at the counter, keep stock accurate and chase payments before they go cold.
Up and running in about 10 days. We do the heavy lifting.
Here’s what happens after you say hello.
1
Book a free demo
A 20-minute call where we show you Stock Keeper 360 on data like yours and answer every question.
20 minutes2
We load your data, free
Send your products, clients, vendors and opening stock, in Excel or from Tally. Our team sets it all up at no cost.
No charge3
Your team goes live
Everyone gets their own login and a short walkthrough, and you start running the business from one screen.
About 10 daysWhat owners ask us before they switch
Got a question that isn’t here? WhatsApp us and a real person will answer.
Yes, it’s free. Send us your product list, clients, vendors and opening stock (an Excel sheet or a Tally export is fine) and our team loads it for you, so you start with your own data from day one.
You can, but Excel is fragile. One wrong formula, a lost laptop or an overwritten file can wipe out your stock record, and there’s no way to see who changed what. Stock Keeper 360 keeps live stock, every movement and every edit in one place, on a secure private cloud.
Every transaction carries an audit trail that shows which person made the entry or change, and when.
Any item that hits zero or goes negative is flagged with a Re-Stock alert right on your stock list, and you can set a minimum quantity for every product. Shortages show up before they cost you a sale.
Yes. Everyone gets their own login and permissions, so your team can work side by side, and every entry is recorded against the person who made it.
Yes. Stock Keeper 360 runs on a private cloud with secure logins, so your data isn’t sitting on one computer that can crash or go missing.
Yes. Tell Stock Keeper 360 how your units relate once, for example 1 litre is 10 × 100 ml. Buy in one unit, sell in the other, and stock converts on its own. No side calculations, no mismatch at the end of the month.
No. It runs in any web browser, so there’s nothing to install or maintain. Log in from the shop, the office or the godown.
See Stock Keeper 360 on your own data.
You’ve seen where the money goes. In a free 20-minute demo, we’ll show you where it’s leaking in a business like yours and how to stop it. No slides, no pressure.
- Free onboarding and data setup
- Private cloud, nothing to install
- Talk to a real person, on a call or WhatsApp
Book your free demo
Three quick details and we’ll take it from there.
You’re booked in.
We’ll reach out within one working day to fix a time that suits you. Want it sooner? Send us a quick WhatsApp.
Confirm on WhatsApp